Rebuilding with Confidence: Key Tips for Managing Disaster Reconstruction

In May, a tornado struck our region — damaging our office building and testing every bit of the advice we give our clients every day.

While the rebuilding process continues, we’ve been reminded of what matters most: the strength of partnerships, the power of communication, and the importance of having a clear plan when the unexpected happens.

Whether you’re an owner, a business leader, or a facilities manager, here are a few key lessons we’ve learned firsthand about managing disaster reconstruction:

1. Address Urgent Safety Concerns

Before anything else, evaluate what poses an immediate threat to life safety — such as leaning poles, broken glass, or structural instability.
Secure the property to protect anyone who may access the site, and locate any active water or gas leaks that could cause further damage.
Remember: some insurance policies require quick mitigation steps to prevent additional loss.

2. Communicate Early and Often

Your insurance company should be an ally through the process.
Review your policy carefully — know your coverage limits, exclusions, and deductibles. Ask for a timeline on claim reviews and payment releases so you can plan your next steps confidently.

3. Choose Qualified Partners

Select licensed, insured contractors with a track record in commercial reconstruction.
Interview multiple firms and confirm that their experience, schedules, and communication styles align with your needs.
If engineers, architects, or environmental specialists are required, bring them in early.

4. Document Everything

Create a complete record of the damage: photos, videos, and written notes.
An accurate, detailed claim file not only speeds up insurance approval but ensures proper reimbursement and accountability throughout the process.

5. Coordinate with Your Municipality

Local building officials will help you determine whether partial occupancy or limited use is possible.
They’ll also verify that key systems — like ventilation and structure — are safe for re-entry before and during reconstruction.

6. Stay Patient and Focused

Reconstruction takes time. There will be delays, revisions, and unexpected challenges.
But buildings can always be repaired. The most important priority is — and always will be — the safety and well-being of people.

At The Barton Group, we’ve spent more than 30 years helping owners rebuild with confidence — and this experience has reinforced that mission.
When disaster strikes, the right planning and the right partners make all the difference.