1. Establish Clear Scope and Project Goals Early
Early definition is one of the most important steps in the planning process. Without a clear scope, projects are vulnerable to scope creep, misaligned expectations, and budget surprises.
Start with defining:
- Overall project objectives
- Must-have vs. could-have requirements
- Functional and operational expectations
- How the project supports long-term strategic goals
A well-developed scope becomes the backbone of the project. It informs decisions, prevents unnecessary changes, and reduces the risk of delays.
Why Q1 matters:
Teams are available, pricing is more predictable, and owners can adjust early—before any major cost commitments.
2. Finalize Funding, Approvals, and Internal Alignment
Even the best-planned project can stall without financial clarity or internal support. Q1 is the ideal time to align decision-makers, establish budget parameters, and understand both internal and external requirements.
Key actions in this phase include:
- Confirming your budget and funding strategy
- Defining decision-making roles
- Securing leadership or board approvals
- Understanding permitting or regulatory needs
- Establishing communication channels for updates and changes
Projects that enter design and pre-construction with financial clarity experience fewer surprises and greater cost control.
Why Q1 matters:
Early financial alignment allows for accurate estimates, realistic timelines, and smoother project progression.
3. Assemble the Right Team Before the Project Begins
Engaging your project partners early—such as Owner’s Representatives, architects, engineers, and contractors—creates stronger collaboration and significantly improves outcomes.
Advantages of early team assembly include:
- Better cost predictability
- Reduced design rework
- Fewer scheduling conflicts
- More accurate risk identification
- Aligned project expectations
When teams collaborate early, owners gain clarity and stability throughout the entire project lifecycle.
Why Q1 matters:
Top professionals book quickly. Engaging your team now ensures the right partners are available when your project begins.
Q1 2026 presents a valuable opportunity for owners to thoughtfully plan and position their projects for success. By establishing clear goals, securing financial alignment, and assembling the right project partners early, organizations can build the strongest possible foundation for a smooth, confident year ahead.
At The Barton Group, we help owners navigate every step of this process—from early planning through final delivery. If you’re beginning to think about your 2026 initiatives, we’re here to guide the way.
Ready to begin planning your 2026 project?
Connect with our team to start the conversation today. Call 269-216-7350.
